Line Item Splitting

Line item splitting is a valuable feature when you have invoices that contain multiple products or services bundled together but need to be treated separately for accounting or reporting purposes. For instance, if you receive an invoice for a project that includes various materials and labor costs as a single line item, splitting these can help you allocate expenses more accurately in your financial records. This is especially useful for project-based businesses or freelancers who want to track costs effectively.

To split line items in BillToSheet, start by uploading your invoice PDF to the platform. Once the invoice is processed, navigate to the line items section where you can select the items you wish to split. Use the split function to divide these items, entering the quantity and price for each new line item as needed. After completing the splits, make sure to double-check the totals to ensure accuracy before exporting to CSV or Excel.

A common gotcha to be aware of is that splitting line items can sometimes lead to discrepancies if the original totals don’t add up correctly after the split. Always verify that your new splits reflect the original invoice amounts accurately, and consider keeping a backup of the original invoice until you’re confident in the split results. Additionally, if you’re dealing with taxes or discounts, ensure that these are applied correctly to each new line item to avoid errors in your financial reporting.