Handling Scanned Documents

Handling scanned documents is essential when you receive invoices that are not in a digital format. For instance, if you have paper invoices from vendors or clients that you need to process, converting them into a digital format can save you time and reduce manual data entry errors. To start, ensure you have high-quality scans of your documents to achieve the best results. In BillToSheet, you can upload these scanned PDFs directly for conversion.

Once you've uploaded your scanned document, it's important to check the clarity and legibility of the text. If the scanned image is blurred or poorly lit, you may encounter issues with data extraction. To avoid common pitfalls, take a moment to adjust the contrast and brightness of the scan before uploading. After conversion, always review the output for any inaccuracies, especially in dates, totals, and line items, since scanned documents can sometimes create misinterpretations.

Lastly, keep in mind the file format you are uploading. BillToSheet works best with PDF formats, but if your scanned document is in another format, consider converting it to PDF first. This will help streamline your workflow and ensure a smoother conversion process. As you get accustomed to handling scanned documents, you’ll find that it becomes an efficient way to manage your invoicing needs.