Handling Scanned Documents

When you have scanned documents, especially invoices, it can be challenging to extract the data you need for your accounting or budgeting processes. BillToSheet can help you convert these scanned PDFs into a more manageable format, allowing you to easily analyze and organize the information. To start, ensure that your scanned documents are clear and legible to maximize the accuracy of the conversion process.

To convert your scanned documents, first, upload the PDF to BillToSheet. The tool will automatically detect and process the text within the scanned image. After the conversion, review the output carefully, as OCR (Optical Character Recognition) can sometimes misinterpret characters or numbers, especially if the original document has low quality or unusual fonts. If you encounter any discrepancies, you can manually edit the results in the CSV or Excel file before finalizing your records.

One common issue you might face is dealing with multi-page scanned documents. If your invoices are lengthy, ensure that you upload the entire document at once to maintain the integrity of the data. Additionally, be cautious of any handwritten notes or marks on the invoice, as these can also lead to misinterpretation during the conversion process. Always double-check the final output to confirm that all necessary information has been accurately captured.